The library needed a scanner, a digital camera, and Adobe PhotoShop software, and these were also purchased with grant funds. (The cost of the camera was shared.) It needed software for creating the database, which was provided by the pilot project in the form of CONTENTdm acquisition software from the University of Washington. The library needed a server to store and serve the database once it was completed, which was provided by the pilot project at Washington State University Library. CONTENTdm and WSU server costs were allocated by the State Library separately from the grant award to the Ellensburg Library.

The training and mentoring needed for staff to use CONTENTdm was also provided by the pilot project. This was sufficient to enable us to enter the photos and metadata, but was not sufficient to teach us how to enter the text using CONTENTdm. Consequently, the project manager made the decision to have a separate web page created, which resides on the server at the Ellensburg Library. There are links from the web page to the CONTENTdm database, and the web page url is listed in the metadata so that people exploring in the CONTENTdm database can locate the web page. However, it might be better if both were available in CONTENTdm. The decision for Ellensburg to host the web page was made in the interest of time and completing the pilot project within its timeline.

Staff time was available because several part time employees were willing to work additional hours for this project. (See attached forms for staff names and other information.) The project manager's time (43.5) hours was provided in-kind by the library. This contribution is valued $1,114. The rest of staff time used was paid for by the grant. The project librarian used (37.5) hours for planning, research, and coordinating project activities. A second staff member used (1.5) hours to scan 42 photos. It took about two minutes per photograph. She used (35.5) hours using AdobePhotoShop to modify the quality of the photos, which is less than one hour per photograph. She used (3.5) hours to create the web page, and (2) hours to install software on the new computer. The cataloging specialist used (5.75) hours entering metadata. Each of them also had (5 to 5.5) hours being trained to use the CONTENTdm acquisition program. One volunteer donated (3) hours to the project. Total time used in the project is 145.25 hours with 101.75 hours being charged to the grant award.

The staff time used was less than estimated in the grant proposal. We thought it would take more time to scan the photographs than it did. The real work on the photos turned out to be the work on contrast, light and dark, cropping, etc. that needed to be done to have good quality photos. It was not our aim to change the photos too much, but to remove defects that were caused by damage. We spent more time creating titles for the photos and researching topical terms than we thought it would take. We spent time "up front' preparing these and it paid off when we came to actually enter the metadata, which took hardly any time at all, only 5.75 hours!

IV. PLANNING, WORKFLOW, PROJECT OUTCOME
In planning, we decided to have both photographs and text in our project. We intended that researchers have access through a variety of terms and we wanted them to be able to retrieve as much of the exhibit as possible by using those terms. Therefore we used some search terms on all of the photos in order to assure the most complete retrieval possible. Other search terms were individual to the photos.

We decided names and dates were important, so we included them on each photo, even though the dates were sometimes estimated. We wanted the web page to lead people back to the CONTENTdm database, so we used thumbnails of photos on the web page.

We are pleased with the results of our planning, as we were able to accomplish the project within time allotments and budget. For a first time experience on such a project, we are pleased to have this outcome. We created the quality project we wanted and did so within the parameters we set.

The only task remaining is to complete a descriptive flier to alert teachers and students to this special resource and how to find it. Our library web page has a link to this project, but it needs more promotion to our local audience.

V. TECHNICAL ASPECTS
Much technical support for the project was provided by the University libraries who created and set up the CONTENTdm software and created the files for storage of the databases. They also provided training and mentoring. Without this support, our library could not have created its database without having to invest in expensive software, in computers, training and a higher level of technical support. This would not have been possible for us to do.

The support at that level made it possible for us to cope with the other technical aspects of the project for which we had the necessary knowledge and skills. These included selecting and ordering equipment, using the scanner and digital camera, reinstalling the CONTENTdm software on the new computer, and using the acquisition software, once we had been trained in CONTENTdm.